Session Agreement

Last updated November 10, 2026.

This is what you and I agree to when you book a session with Billings Photography. You accept it by ticking "I agree to the session terms" and paying. "I" and "me" mean Rick Billings; "you" means the person who books.

What your session includes

My time on location for the length of the session you chose, at the place you gave when you booked.
A private online album of the photographs I select and finish from the session.
The credits listed with your session, to download photographs from your album and to make Create Pics. More credits can be bought at any time, and credits never expire.
Prints are not included. They are ordered separately from your album.

Payment

The session is paid for in full when you book. Your date and time are not held until payment is complete.

Moving your session

You can move your session once, free, if you tell me at least 48 hours before it starts. Reply to your confirmation email or contact me, and we will pick a new time.

Cancelling

48 hours or more before the session: I refund what you paid in full.
Less than 48 hours before, or if you do not arrive: the session fee is not refunded, because the time was held for you and cannot be offered to someone else.
If I have to cancel: because of illness, an emergency or equipment failure, you choose between a new date and a full refund.

Weather

Outdoor sessions are rescheduled for weather at no charge. If the forecast looks doubtful I will contact you before the session, and the decision to move it is made together where possible. A weather move does not use up your one free change.

Being on time

Sessions start at the booked time. If you arrive late, the session still ends at its booked time, because other clients may be booked after you. If I am late, you get your full time.

The location

You are responsible for any permission, permit or entry fee the location needs, unless we have agreed otherwise. If a location turns out to be unusable on the day, we will move nearby or reschedule.

Children

The person who books must be 18 or older. Anyone under 18 is photographed only with a parent or guardian's consent, and for children a parent or guardian stays at the session.

Your photographs

I choose which photographs go into your album and how they are finished. Unedited and rejected frames are not delivered.
Albums are usually ready within two weeks of the session. You will get an email when yours is.
Photography is a matter of taste as well as skill. If you are unhappy with your album, tell me within 14 days of receiving it and I will work with you to put it right.

Who may use the photographs

Copyright: I keep the copyright in every photograph I make.
Your use: a photograph you download is yours to use personally: share it, post it, and have it printed. A business headshot may also be used to present yourself and your business, such as on your website, your profiles and your business cards.
What needs asking first: selling a photograph, licensing it to others, entering it in competitions, or using it in advertising for a product or another business.
Please do not: copy photographs from the album or a gallery without downloading them.
My use: I may show photographs from your session on my website, in my portfolio and in my own marketing. If you would rather I did not, tell me before or after the session and I will not use them, or will take them down.

Safety and conduct

I may end a session early, without a refund, if anyone's conduct makes it unsafe or impossible to continue. You are responsible for the people and animals you bring.

If something goes wrong

If photographs are lost or unusable because of equipment failure, theft or anything else outside my control, I will offer a new session at no charge or refund what you paid. My responsibility is limited to the amount you paid for the session.

Governing law

This agreement is governed by the laws of the State of Florida.

Contact

Questions before you book, or need to move a session? Email rick@rickbillings.com, call or text 407-733-3502, or use the contact page.